The Australian Taxation Office (ATO) has released Taxation Determination (TD) 2025/4. This which outlines the reasonable travel and overtime meal allowance rates for the 2025–2026 financial year.
Work-Related Expenses
This Determination helps simplify the process of claiming certain work-related expenses by setting “reasonable amounts” for:
- Overtime meal expenses – such as food and drink when working extra hours.
- Domestic work travel – including meals, accommodation, and incidental expenses.
- Overseas work travel – covering meals and incidentals only (note: accommodation must always be substantiated with written evidence).

If you receive a bona fide allowance and your claim is within the ATO’s reasonable limits, you’re not required to keep detailed receipts.
However, you must have genuinely incurred the cost and be able to explain or justify the expense if asked by the ATO.
The Determination also includes special rates for:
- Long-haul truck drivers
- Office holders covered by the Remun6eration Tribunal
- Federal Members of Parliament and Senators
To ensure your claims are accurate and compliant:
- Refer to the ATO tables that match your travel location or role.
- Confirm that allowances are properly recorded through payroll.
- Be aware: if your allowance exceeds the AT-O’s reasonable amount, full substantiation is required, and the amount must be reported in your income statement (STP).

For individuals who regularly travel for work or perform overtime, these guidelines are a practical way to simplify record-keeping while staying within ATO rules. If you’re unsure about your entitlements or how these rates apply to your situation, speak with your adviser to ensure everything is correctly handled.
For full details, please visit ATO updates below.
At Kennedy Tax and Business Services, we help clients translate legislative updates into meaningful strategy. If you would like to discuss how these changes affect you or your business, contact our office for tailored guidance.
This article is for general information purposes only and does not constitute legal or financial advice. For specific advice, speak with one of our qualified tax professionals.

